Through our SaaS partners iQ Workspace are able to offer a fully configurable workspace management solution that will take care of visitor management, desk booking and meeting management through three integrated modules: Desks, Rooms and Receptions.
Transform your workspace
This solution represents a game-changing approach to workspace management technology with powerful, user-friendly, integrated visitor, desk and meeting room management, offering a completely scalable solution at an affordable monthly price. With same-day setup, easy configuration (no hardware required) and no minimum contract, this is the easiest way ever to optimise your workspace.
How does it work?
All of the separate modules integrate with each other to make for a completely seamless approach to getting the job done.
The future of welcoming visitors
Through voice recognition using AI, the software interacts with your visitors to automatically identify them and notifies you of their presence. It redefines the visitor experience, with all the features you want from a visitor management solution, and it integrates with meeting room management.
With unlimited visitors, deliveries and contractors, the software has you covered.
The software offers a unique experience for your visitors with customised branding, backgrounds and buttons.
Optional badge printing of visitors with their photo improves security.
Understand visitor behaviour with detailed reports.
Take a photo of visitors and send their photo via SMS, email or Slack to alerts the host as your visitors arrive.
Pre-register visitors for a smooth arrival and when integrated with the software, visitors are registered automatically.
Agile desk management system
The software’s automated desk management enables a wireless and automated way for you to book desks, find your colleagues, view available desks on a floor plan and automatically check you in and out of your booking as you arrive and leave your desk. Designed to provide a seamless user experience when it comes to engaging with desk space, the software supports the transition to shared and open plan office space environments whilst ensuring your needs aren’t compromised.
Using sensors and presence detection, users are automatically checked in as they sit at a desk.
Visual, interactive floor plans with desk availability in real time make it easy for users to find a desk.
Notifications & alerts
Real-time notifications and reminders for bookings, check-in and cancellations for no-shows.
Find a colleague
With location enabled, users can find colleagues’ exact location on a floor plan.
Users can set a preferred location and level. When searching for desks, preferred locations will appear first.
Manage bookable desks
Depending on your needs, users can book in advance; reserve; or simply arrive at an available desk.
Easily configure meetings
The software takes workplace collaboration to the next level with connected meeting rooms. As technology changes and organisations move to a paperless environment, with it comes a whole new set of challenges about how to ensure employees adopt new ways of working and become more productive.
Find a colleague
Open plan working environments make it difficult to find colleagues. Users can enter a colleagues name on the mobile app or Outlook Add-in to reveal where they are located.
Reminders and alerts
Be kept up to date of your meetings and room availability with automated alerts direct to your mobile.
Automated check in and out
Hassle free check-in and out means no scanning ofpasses or manual actions. Just arrive at the meeting and the software does the rest.
Behavioural monitoring ensures recurring meetings are easily managed. If recurring meetings aren’t held on more than one occasion, the organiser is informed and all future recurring meetings can be cancelled.
Visibility on the go via our mobile app shows who is invited to a meeting and their response, as well as real-time view of who has checked into the meeting.
Fault service reporting
Using the mobile app (supported by iOS, Android and Windows 10), users are able to report faults with a meeting room and its resources, including submitting photos.
Real-time data insights
Administrators are provided with access to the software’s real-time data analytics reporting platform, which provides up-to-the-minute visual dashboards and data export reporting capabilities.
Accurate desk usage data
The passive check-in mechanisms ensure desk usage data is precise allowing management to make accurate data-driven decisions when designing the office.
Anonymous staff presence data
Gain powerful insights on how staff are using the different work spaces within your organization through the smart sensor integrations with all major UC platforms allowing you to optimise your space to meet staff needs.
Real-time data feed
Our smart sensor can be configured to send real-time desk usage and staff presence data to any information store for reporting.
Try before you buy
Contact our team to arrange a no-obligation demo.01603 670 701